Upload. Reconcile. Report.
Fuel management and IFTA reporting built for Canadian fleets.
Stop retyping fuel statements into spreadsheets. Drop in your UFA, Co-op and other provider statements — FleetFuel reads every transaction, assigns it to the right unit, and builds your AP and IFTA reports for you.
BUILT IN ALBERTA. FOR THE OILFIELD. BY THE OILFIELD.
The spreadsheet problem
Every month, someone in the office sits down with a stack of fuel statements and a spreadsheet. Here's what that costs you:
Hours of retyping
Every transaction from every provider statement is keyed in by hand, line by line, every month.
Typos that cost money
One wrong digit in litres or dollars throws off AP, unit costs and your IFTA return.
Statements that don't match
Every fuel provider formats statements differently, so nothing lines up without manual cleanup.
Card-to-unit guesswork
Some statements show card numbers, not unit numbers. Someone has to remember which card is in which truck.
DEF, dyed diesel and taxes mixed together
GST, PST and DEF have to be separated by hand, and DEF and dyed fuel must be pulled out of IFTA manually.
IFTA crunch every quarter
Litres by jurisdiction from statements, kilometres from the ELD, tax rates from the government — stitched together in a spreadsheet under deadline pressure.
Owner-operator chargebacks
Fuel, DEF and taxes for each owner-op get tallied and invoiced back manually.
No audit trail
Original statements live in email inboxes and desktop folders, and finding last year's statement during an audit takes hours.
Errors you never catch
Duplicate charges, unusually large fills and unknown cards slip through because no one has time to check every line.
Everything your fuel office needs
Drag-and-drop statements
Drop your PDF fuel statements in and AI reads every transaction automatically: date, location, province, fuel type, litres, price, GST and card. Works with UFA and Co-op today, with more providers being added.
AI-built IFTA reports
Litres purchased by unit and jurisdiction are calculated automatically, with DEF and dyed diesel excluded. Add kilometres and FleetFuel calculates taxable litres, net litres and tax due or refund using up-to-date rates you can adjust.
ELD integration
Connect your ELD (Samsara, Motive and Geotab) to pull kilometres by jurisdiction straight into your IFTA report. Other ELDs? Upload the export and AI reads it for you.
AP-ready exports
Totals per unit with fuel litres and cost, DEF, GST and PST each broken out, plus a separate total for office and staff fuel cards. Export to CSV or PDF in one click.
Owner-operator chargebacks
One report for every owner-operator showing fuel, DEF, GST and PST line by line, ready to charge back. No more building them one at a time.
Anomaly detection
Unknown cards, oversized fills, duplicate transactions and missing unit numbers are flagged in a review queue so nothing slips through.
Card management
Assign fuel cards to trucks, drivers or office staff. Works whether your cards follow the truck or the driver.
Statement archive
Every original statement is stored and searchable by provider, date and status, so audits take minutes instead of hours.
Dashboard and reports
Monthly spend, litres, cost per litre trends, top units by fuel cost, and fuel mix at a glance.
TruckTicket accounting integration
Push fuel costs straight into TruckTicket's accounting module and keep dispatch, billing and fuel in one ecosystem.
Role-based access
Office, billing and dispatch staff get access; drivers don't. Admin and view-only roles available.
Built for Canada
Provincial jurisdictions, GST/PST handling and Canadian fuel providers out of the box.
How it works
Upload
Drag and drop your fuel statements.
Review
FleetFuel matches every transaction to a unit and flags anything that needs attention.
Report
Export AP totals, owner-op chargebacks and IFTA reports in seconds.
Built for your team
For AP & Billing
- No more retyping statements
- GST, PST and DEF separated automatically
- Per-unit totals ready for coding
- Owner-op chargebacks in one report
For IFTA Filers
- Litres by jurisdiction calculated automatically
- Kilometres pulled from your ELD
- Tax due or refund calculated
- Export to Excel or PDF
Get FleetFuel for your fleet
Tell us about your fleet and we'll get you set up.